Privacy Policy

Zen HR is committed to protecting the privacy and security of our Enterprise Resource Planning (ERP) system users. This Privacy Policy outlines how we collect, use, store, and protect personal and organizational data within our ERP platform.

2. Data Collection

2.1 Types of Data Collected

Zen HR collects the following types of data:

  • User account information (name, email, contact details)
  • Professional role and organizational credentials
  • System usage data and access logs
  • Performance and interaction metrics
  • Technical system information and device details

2.2 Data Collection Methods

We collect data through:

  • User registration and account creation
  • Direct user inputs within the ERP system
  • Automated system logs and tracking
  • Integrations with other organizational systems
  • Authentication and access management processes

3. Purpose of Data Collection

The data we collect serves several critical functions:

  • User account management and authentication
  • Personalization of user experience
  • System performance optimization
  • Security monitoring and threat prevention
  • Compliance with legal and regulatory requirements
  • Providing technical support and system improvements

4. Data Storage and Security

4.1 Data Protection Measures

Zen HR implements comprehensive security protocols:

  • Advanced encryption for data at rest and in transit
  • Multi-factor authentication
  • Regular security audits and penetration testing
  • Strict access controls and role-based permissions
  • Compliance with international data protection standards

4.2 Data Retention

  • User data is retained only for the duration necessary to provide ERP services
  • Inactive accounts are subject to automatic archiving and deletion protocols
  • Users can request data deletion in compliance with applicable regulations

5. User Rights and Controls

5.1 Data Access and Management

Users have the right to:

  • View their personal information
  • Request data corrections
  • Export their organizational data
  • Manage system access permissions
  • Withdraw consent for certain data processing activities

5.2 Consent and Transparency

  • Explicit consent is required for data collection and processing
  • Clear notifications are provided for any significant data usage changes
  • Comprehensive audit logs track all data access and modifications

6. Third-Party Integrations and Data Sharing

6.1 Integration Policy

  • Third-party integrations undergo rigorous security assessments
  • Data sharing occurs only with explicit user authorization
  • Strict contractual obligations protect data confidentiality

6.2 Data Disclosure

Zen HR may disclose data in limited circumstances:

  • Legal compliance and regulatory requirements
  • Protecting company or user rights
  • Preventing fraudulent or illegal activities
  • Responding to valid legal requests

7. International Data Transfers

  • Zen HR adheres to global data protection regulations
  • Data transfers comply with GDPR, CCPA, and other relevant frameworks
  • Additional safeguards protect cross-border data movements

8. Modifications to Privacy Policy

  • This policy is subject to periodic updates
  • Users will be notified of significant changes
  • Continued use of Zen HR implies acceptance of updated terms

9. Contact Information

For privacy-related inquiries, please contact: